Business Support Assistant (NJE GR3)

Based at County Hall within the transport and Travel and Transport services department, we are looking for an experienced invoice processor/administrator on a part time basis (24 hours per week) to support with additional workload. This role will be paying invoices, raising queries with operators and colleagues, processing credit notes, checking invoices match booking details and raising queries where necessary. Attention to detail is important as is accuracy. Knowledge and experience of invoices and financial guidelines is important. Must be able to work independently as well as part of a busy team. Full training and support will be given. Commercial assistant grade 3. (Invoicing) Tasks: Invoice processing Checking invoices against contracts and booking system. Accurately processing invoices for payment according to deadlines Processing credit notes against accounts Raising invoice discrepancies with colleagues

Communication

Liaising with colleagues and operators regarding invoice queries.

Administration Filing invoices accurately in appropriate folder Monitoring email inbox and chasing queries Working to varying deadlines

Skills Knowledge and capability with IT systems and software such as Excel, Word and Teams including SharePoint. Experience of invoice processing and management Good communication skills. Time keeping skills. Organisational skills. Attention to detail (especially in data entry). Confidentiality. Ability to work as part of a team or independently where required Ability to identify and prioritise tasks

This role is office based