Admin (SO1)

Job description Asbestos Compliance Officer Grade:            SO1 Reports to:      Building Contracts and Compliance Manager Direct reports: None Your team:      Contract and Compliance Service area:   New Homes and Corporate Landlord Service

Directorate:     Community Wealth Building

Special requirements of the post Roaming  - Medium presence, two days a week This post requires a DBS check at the appropriate level (Standard)

Our mission Islington is a place rich with diversity and culture. As a council our sense of purpose couldn’t be clearer: we serve. It’s in the logo. We are committed to challenging inequality in the borough and as one of the largest employers we know that to look after the place and the planet, we have to look after our people. Together we can change the future . To do this, everyone who works at Islington Council lives by a set of values which guide us in everything that we do: collaborative, ambitious, resourceful, and empowering. They spell out ‘CARE’, which is what we think public service is all about. Overview of the role

The post ensures good workplace safety and health by identifying risks, developing policies, and promoting a positive culture of health, safety and compliance.

Experienced and efficient Asbestos Administrator required to support the Corporate Asbestos Team to meet their legal compliance requirements.

To respond to asbestos queries, provide asbestos database information to Council Departments to agreed deadlines. To arrange asbestos surveys for the in-house asbestos surveyors (management / refurbishment & demolition / re-inspections) and produce asbestos reports and management plan files.

To maintain and update internal audit systems and the asbestos database.

To ensure internal procedures are followed and provide a first-class administration and support service for all aspects of the asbestos management system.

To act as a point of contact for asbestos queries and ensure information and reports are issued within agreed deadlines.

To engage with clients / managers and provide a service in a customer focused environment.

To understand the needs of our clients and effective operation of the Asbestos Team and be able to respond and manage priorities and workloads appropriately.

Key responsibilities

To provide a comprehensive and professional administration service, covering all aspects of asbestos management, either by phone, online, via e-mail, in writing or in person.

To ensure data on the corporate asbestos database systems are up to date and accurate.

To lead on the day-to-day maintenance of all property records on the corporate asbestos database and management packs, this includes adding new information from asbestos surveys, updating current information following asbestos removal works, updating re-inspection survey reports and the re-inspection database, in addition to processing and distributing information to accommodate all requests.

To maintain internal audit systems using Microsoft Access 2003 and Microsoft Excel 2010. To process information and statistics on a monthly, quarterly and annual basis. To support the implementation of a new system and the transfer of information.

To process all requests for surveys which include identifying the type of response required, reviewing property records and contacting the relevant person to make arrangements for surveys, in addition to liaising with the Asbestos Surveying Officers or external specialist organisations. Very occasionally, you may be required to assist the surveyors on site.

To dispatch samples for analysis and updating the audit system; where necessary identifying whether or not a courier needs to be dispatched by seeking authorisation from the Asbestos Manager or organising samples to be delivered to the laboratory by normal post.

To produce and issue appropriate reports following asbestos surveys, in line with internal procedures, HSE Guidance and within allocated Service Level Agreement deadlines. Following each survey, updating the relevant database systems and audit trails.

To provide advice and guidance on asbestos services, internal procedures and SLA arrangements to council managers, staff and contractors as appropriate, in accordance with best practice and the council's objectives.

To manage a range of work priorities so as to meet stringent deadlines whilst meeting agreed standards; to advise the Asbestos Manager on any arising / emergency issues.

To ensure that all relevant asbestos information, returns and updates from departments are input to the corporate asbestos database systems in a timely manner to ensure they continue to reflect current status.

To understand council asbestos, health and safety policies, arrangements and procedures, and have the ability to advice and support clients and managers in following them.

To be able to deal with asbestos queries and, where necessary, escalate them to the relevant managers or Asbestos Manager.

To liaise with relevant areas of the Council to ensure that requests and changes to the corporate asbestos database are actioned as required.

To prepare standard letters / correspondence where required.

To provide assistance to Asbestos, Health and Safety projects and colleagues within Corporate Health and Safety as required.

To ensure that all services are provided in accordance with the section’s Service Level Agreements.

To encourage the use of the council’s internal network, Islington Connect, in relation to asbestos arrangements and legislation.

To undertake other duties commensurate to the grade of the post.

ADDITIONAL:

To use and assist others in the use of information technology systems to carry out duties in the most efficient and effective manner.

To achieve agreed service outcomes and outputs, and personal appraisal targets, as agreed by the line manager.

To undertake training and constructively take part in meetings, supervision, seminars and other events designed to improve communication and assist with the effective development of the post and post holder.

To carry out duties and responsibilities in accordance with the council’s commitment to customer service excellence and ensure compliance with the customer care standards.

To be committed to the Council’s core values of public service, quality, equality and empowerment and to demonstrate this commitment in the way duties are carried out.

To ensure that duties are undertaken with due regard and compliance with the Data Protection Act and other legislation.

To carry out duties and responsibilities in accordance with the Council’s Health and Safety Policy and relevant Health and Safety legislation.

At all times to carry out responsibilities/duties within the framework of the Council's Dignity for all Policy. (Equal Opportunities Policy).

Other duties will include Compliance Ensure adherence to legal, regulatory, and policy requirements under GDPR, Health and Safety, Employee Code of Conduct and in your area of expertise by identifying opportunities and risks, and escalating issues as necessary.

Person specification Your application form needs to demonstrate how you fulfil the role's requirements. It is essential to address the criteria, as this will be used to evaluate your suitability for the position. Essential and desirable criteria Essential: the basic requirements that must be met for someone to be considered for a particular job. These criteria are mandatory and cannot be negotiated. Essential criteria directly impact the core qualifications or skills necessary to perform the job effectively. Desirable: the additional qualities, skills, or qualifications that would be advantageous for a candidate to possess but are not mandatory. Not meeting them does not automatically disqualify someone from consideration for the job. This also allows candidates who do not possess certain desirable criteria the opportunity to explain how their other knowledge, experience and skills relate to these and what they may be in the process of doing or willing to do to achieve these. Knowledge, experience, and skills Point Criteria description Essential/desirable 1 Experience or providing administrative support in a busy office environment Essential 2 Experience of using ICT to support administrative functions Essential 3 Ability to communicate both written and orally, respond to queries and present information and advice clearly and accurately Essential 4 Demonstrable proficient skills with MS Office, In particular Word and Excel Essential 5 Good numeracy skills Essential 6 Ability to organise and minute meetings as directed Essential 7 Ability to balance heavy workloads. and prioritise tasks appropriately Essential 8 Ability to promote and carry out duties in accordance with Council Policy including Quality standards; Customer Care; Health and Safety and environmental and sustainability policies and practices.   Essential 9 Ability to provide project management support Essential 10 Ability to demonstrate commitment to Health & Safety law Essential 11 Ability to adhere to the Council’s Dignity for All policy Essential Our accreditations Our accreditations include Disability Confident Leader, The Mayor’s Good Work Standard, London Living Wage Employer, Stonewall Diversity Champion, and Employer with Heart.

Job description Asbestos Compliance Officer Grade:            SO1 Reports to:      Building Contracts and Compliance Manager Direct reports: None Your team:      Contract and Compliance Service area:   New Homes and Corporate Landlord Service

Directorate:     Community Wealth Building

Special requirements of the post Roaming  - Medium presence, two days a week This post requires a DBS check at the appropriate level (Standard)

Our mission Islington is a place rich with diversity and culture. As a council our sense of purpose couldn’t be clearer: we serve. It’s in the logo. We are committed to challenging inequality in the borough and as one of the largest employers we know that to look after the place and the planet, we have to look after our people. Together we can change the future . To do this, everyone who works at Islington Council lives by a set of values which guide us in everything that we do: collaborative, ambitious, resourceful, and empowering. They spell out ‘CARE’, which is what we think public service is all about. Overview of the role

The post ensures good workplace safety and health by identifying risks, developing policies, and promoting a positive culture of health, safety and compliance.

Experienced and efficient Asbestos Administrator required to support the Corporate Asbestos Team to meet their legal compliance requirements.

To respond to asbestos queries, provide asbestos database information to Council Departments to agreed deadlines. To arrange asbestos surveys for the in-house asbestos surveyors (management / refurbishment & demolition / re-inspections) and produce asbestos reports and management plan files.

To maintain and update internal audit systems and the asbestos database.

To ensure internal procedures are followed and provide a first-class administration and support service for all aspects of the asbestos management system.

To act as a point of contact for asbestos queries and ensure information and reports are issued within agreed deadlines.

To engage with clients / managers and provide a service in a customer focused environment.

To understand the needs of our clients and effective operation of the Asbestos Team and be able to respond and manage priorities and workloads appropriately.

Key responsibilities

To provide a comprehensive and professional administration service, covering all aspects of asbestos management, either by phone, online, via e-mail, in writing or in person.

To ensure data on the corporate asbestos database systems are up to date and accurate.

To lead on the day-to-day maintenance of all property records on the corporate asbestos database and management packs, this includes adding new information from asbestos surveys, updating current information following asbestos removal works, updating re-inspection survey reports and the re-inspection database, in addition to processing and distributing information to accommodate all requests.

To maintain internal audit systems using Microsoft Access 2003 and Microsoft Excel 2010. To process information and statistics on a monthly, quarterly and annual basis. To support the implementation of a new system and the transfer of information.

To process all requests for surveys which include identifying the type of response required, reviewing property records and contacting the relevant person to make arrangements for surveys, in addition to liaising with the Asbestos Surveying Officers or external specialist organisations. Very occasionally, you may be required to assist the surveyors on site.

To dispatch samples for analysis and updating the audit system; where necessary identifying whether or not a courier needs to be dispatched by seeking authorisation from the Asbestos Manager or organising samples to be delivered to the laboratory by normal post.

To produce and issue appropriate reports following asbestos surveys, in line with internal procedures, HSE Guidance and within allocated Service Level Agreement deadlines. Following each survey, updating the relevant database systems and audit trails.

To provide advice and guidance on asbestos services, internal procedures and SLA arrangements to council managers, staff and contractors as appropriate, in accordance with best practice and the council's objectives.

To manage a range of work priorities so as to meet stringent deadlines whilst meeting agreed standards; to advise the Asbestos Manager on any arising / emergency issues.

To ensure that all relevant asbestos information, returns and updates from departments are input to the corporate asbestos database systems in a timely manner to ensure they continue to reflect current status.

To understand council asbestos, health and safety policies, arrangements and procedures, and have the ability to advice and support clients and managers in following them.

To be able to deal with asbestos queries and, where necessary, escalate them to the relevant managers or Asbestos Manager.

To liaise with relevant areas of the Council to ensure that requests and changes to the corporate asbestos database are actioned as required.

To prepare standard letters / correspondence where required.

To provide assistance to Asbestos, Health and Safety projects and colleagues within Corporate Health and Safety as required.

To ensure that all services are provided in accordance with the section’s Service Level Agreements.

To encourage the use of the council’s internal network, Islington Connect, in relation to asbestos arrangements and legislation.

To undertake other duties commensurate to the grade of the post.

ADDITIONAL:

To use and assist others in the use of information technology systems to carry out duties in the most efficient and effective manner.

To achieve agreed service outcomes and outputs, and personal appraisal targets, as agreed by the line manager.

To undertake training and constructively take part in meetings, supervision, seminars and other events designed to improve communication and assist with the effective development of the post and post holder.

To carry out duties and responsibilities in accordance with the council’s commitment to customer service excellence and ensure compliance with the customer care standards.

To be committed to the Council’s core values of public service, quality, equality and empowerment and to demonstrate this commitment in the way duties are carried out.

To ensure that duties are undertaken with due regard and compliance with the Data Protection Act and other legislation.

To carry out duties and responsibilities in accordance with the Council’s Health and Safety Policy and relevant Health and Safety legislation.

At all times to carry out responsibilities/duties within the framework of the Council's Dignity for all Policy. (Equal Opportunities Policy).

Other duties will include Compliance Ensure adherence to legal, regulatory, and policy requirements under GDPR, Health and Safety, Employee Code of Conduct and in your area of expertise by identifying opportunities and risks, and escalating issues as necessary.

Person specification Your application form needs to demonstrate how you fulfil the role's requirements. It is essential to address the criteria, as this will be used to evaluate your suitability for the position. Essential and desirable criteria Essential: the basic requirements that must be met for someone to be considered for a particular job. These criteria are mandatory and cannot be negotiated. Essential criteria directly impact the core qualifications or skills necessary to perform the job effectively. Desirable: the additional qualities, skills, or qualifications that would be advantageous for a candidate to possess but are not mandatory. Not meeting them does not automatically disqualify someone from consideration for the job. This also allows candidates who do not possess certain desirable criteria the opportunity to explain how their other knowledge, experience and skills relate to these and what they may be in the process of doing or willing to do to achieve these. Knowledge, experience, and skills Point Criteria description Essential/desirable 1 Experience or providing administrative support in a busy office environment Essential 2 Experience of using ICT to support administrative functions Essential 3 Ability to communicate both written and orally, respond to queries and present information and advice clearly and accurately Essential 4 Demonstrable proficient skills with MS Office, In particular Word and Excel Essential 5 Good numeracy skills Essential 6 Ability to organise and minute meetings as directed Essential 7 Ability to balance heavy workloads. and prioritise tasks appropriately Essential 8 Ability to promote and carry out duties in accordance with Council Policy including Quality standards; Customer Care; Health and Safety and environmental and sustainability policies and practices.   Essential 9 Ability to provide project management support Essential 10 Ability to demonstrate commitment to Health & Safety law Essential 11 Ability to adhere to the Council’s Dignity for All policy Essential Our accreditations Our accreditations include Disability Confident Leader, The Mayor’s Good Work Standard, London Living Wage Employer, Stonewall Diversity Champion, and Employer with Heart.