Buyer

Job Description

Business Area
Commercial
Post Title
Buyer
Grade
4
Reports To
Buying Manager
Date of Issue
April 2023

Job Purpose
Direct report to the Buying Manager. Working within a highly skilled buying team, you will take responsibility for the purchase of materials, plant and services. This will involve placing multiple orders each day, building effective relationships with various suppliers and negotiating prices adhering to quality, quantity and delivery specifications.
Structure chart

Buying Manager
Senior Buyer
Buyer (2)
Assistant Buyer

Main Duties and Responsibilities

1. Act as a point of contact for all buying queries from internal and external stakeholders, to deliver value for money solutions.
2. Process requisitions and purchase orders to ensure timely issue to suppliers.
3. Source new suppliers ensuring compliance with the NY Highways Procurement and Contract Procedure Rules.
4. Ensure continuous supply of required materials, plant and services and communicate any supply problems which may pose a risk or impact on business operation.
5. Collate management information and monitor/report suppliers and subcontractors’ performance through agreed KPI’s.
6. Ensure that a professional and consistent approach is taken in relation to all supplier relationships.
7. Organise and participate in departmental/organisational/external meetings.
8. Prioritise tasks assigned.
9. Resolution of invoice queries which conflict with purchase order details.
10. Complete new vendor on-boarding documents.
11. Carry out market research to identify new products and suppliers.
12. Maintain records of supplier contracts.
13. Prepare reports on purchases, including costs analyses.
14. Work in line with all NY Highways policies and procedures and be aware of the obligations for employees under these.
15. Behave according to the Employee Code of Conduct and be aware of employee responsibilities under the Code.
16. Behave according to the Behaviours Framework.
17. Comply with health and safety policies, organisational statements and procedures, report any incidents / accidents / hazards and take a pro-active approach to health and safety matters in order to protect oneself and others.
18. Undertake any other duties of a similar nature that may be required from time-to-time.
Person Specification

Criteria No
Criteria Description
Essential (E)
Desirable (D)
Qualifications & Education

Literacy and numeracy skills to Level 2 or equivalent
E

Knowledge & Experience

Previous purchasing/procurement experience, preferably within the highways maintenance sector and/or public sector environment
E

Competent in the use of office 365 software
E

Experience in data input, analysis and manipulation
E

Knowledge of the materials and plant required to provide maintenance contracts

D
Skills



Workload management skills – able to work to deadlines, prioritise tasks and manage conflicting demands
E

Proactive, self-motivated and works from own initiative
E

Buying process management
E

Ability to establish and develop relationships with internal and external sources
E

Development, monitoring and application of procedures to ensure consistent quality of service.
E

Persuading, influencing and negotiating skills – Successfully persuades, influences and/or negotiates with internal stakeholders and suppliers
E

Effective problem-solving skills.
E

Analytical skills covering written, graphic, numeric and statistical information and involving risk assessment
E

Personal Attributes

Attention to detail
E

Able to work as part of a team
E

Ability to be flexible and open to changes
E

Other Requirements

Ability to travel to and from places of work
E

Ability to travel inside and outside of the county on occasion
E




OFFICIAL

1. Act as a point of contact for all buying queries from internal and external stakeholders, to deliver value for money solutions.
2. Process requisitions and purchase orders to ensure timely issue to suppliers.
3. Source new suppliers ensuring compliance with the NY Highways Procurement and Contract Procedure Rules.
4. Ensure continuous supply of required materials, plant and services and communicate any supply problems which may pose a risk or impact on business operation.
5. Collate management information and monitor/report suppliers and subcontractors’ performance through agreed KPI’s.
6. Ensure that a professional and consistent approach is taken in relation to all supplier relationships.
7. Organise and participate in departmental/organisational/external meetings.
8. Prioritise tasks assigned.
9. Resolution of invoice queries which conflict with purchase order details.
10. Complete new vendor on-boarding documents.
11. Carry out market research to identify new products and suppliers.
12. Maintain records of supplier contracts.
13. Prepare reports on purchases, including costs analyses.
14. Work in line with all NY Highways policies and procedures and be aware of the obligations for employees under these.
15. Behave according to the Employee Code of Conduct and be aware of employee responsibilities under the Code.
16. Behave according to the Behaviours Framework.
17. Comply with health and safety policies, organisational statements and procedures, report any incidents / accidents / hazards and take a pro-active approach to health and safety matters in order to protect oneself and others.
18. Undertake any other duties of a similar nature that may be required from time-to-time.