Executive Assistant PO2

To provide professional and proactive diary, administrative and operational support to the Assistant Director Repairs & Compliance and to the Director of Housing (The Directors). This is to ensure the best and most effective use of the Directors' time and to ensure they are fully prepared for attending meetings and events and that their arrangement of meetings ensures secured meeting rooms and venues and timely invitations to attendees as well as agenda setting, minute taking and action log tracking. This includes circulation of papers, previewing papers and advising The Directors of open actions, issuing apologies where there are meeting clashes or other reasons for non attendance, and agreeing prioritisation of attendance with the Directors etc. Monitoring email inboxes for Member and other urgent enquiries and ensuring that management and other instructions are sent and tracked and where necessary chasers for information requests and updates are issued as well as redirecting enquiries as appropriate and responding to supplier and other unsolicited enquiries etc. Support in updating systems and other staff admin including managing sickness and annual leave, recruitment, timesheets and other approvals including procurement, invoicing and financial.